WLTC - AGM Minutes
Minutes of the AGM held on Friday 4th December 2011 at 7.30pm
In the Hewitt Room, Memorial Hall, Wheathampstead
Present: Kath Andrews (Chair), Keith Andrews (Treasurer), Dan Boon (Secretary), Helen Nuttall, Catherine & Nick Joce, Alison Wainwright, Jason Baker, Cathy & Andy Honey, Ian & Sue Hardy, Mike & Jill Rouse, Bob Tink , Paul Oliver & Janet Dyson, Nicky Singer, John & Jenny Shreeve, Rick Sanderson, Sue Hollingham, Louise Hall, Cameron and Susie Balbirnie, Matt Foster (Coach)
1. Apologies for absence:
Christine Gatward, Caroline Boon, Andrew Innes, Ben Giddens, Simon & Tessa Robinson, Rob & Val Carr.
2. Minutes of AGM on 3rd December 2010 and matters arising
Approved, no matters arising. Approval proposed Ian Hardy, seconded Andy Honey.
3. Chairman’s report - Kath thanked everyone for attending. Our main aim for the year was to encourage families to join in more. Our events this year had been broadly successful in this but we need to build on this next year.
We achieved Clubmark status in October thanks mainly to Keith’s work with the LTA. We now have an action plan to work towards including: more competitive junior tennis, increasing BTM and encouraging links with local schools. We have made improvements to the website including a new court diary. It is no longer necessary for one person to make all the changes.
Next year we plan to make improvements to the clubhouse and install new nets. Keys to both gate and clubhouse door will be changed.
Kath thanked the committee and volunteers for their hard work. Dan and Ben will be stepping down next year.
4. Treasurer's report - Keith Andrews distributed and reported on the accounts for Year Ending 30th September 2011. He commented that it had been another solid year with a surplus of £5511 in the year after depreciation after depreciation. This is because of the reimbursement from the Parish Council of the court re-finishing done 3 years ago. We have a healthy bank balance comprising of the sinking funds. The Accounts was proposed by Janet Hayes and seconded by Paul Dyson.
In response to a question about the £2 match fee raised by a member prior to the meeting, Keith explained that the Accounts indicated a small surplus in the year of approx £150, less a further allowance for sundry beverages and floodlight electricity, suggesting that the match fee should remain unchanged next year, rather than decrease it to an ‘odd’ amount.
The treasurer proposed to increase next years subs by an average of 2%. Cathy Honey proposed seconded by Andy Honey. The fees for 2012-13 will be:
Family £134 Competition Senior £5
Adult £67 Junior £2
Junior £25 Floodlight tokens £4
Student/ unemployed £25 Match Fees £2
Senior £35
The discount for joining before 31 March reduces this to Family £120 and Adult £60.
5. Membership report – There was an overall decrease of 8% on last year. There has been a significant decrease in juniors. We had 67 new members which is much the same as last year. We introduced a buddy system to welcome new members to the club, but new member retention is a problem and we must keep working on this.
6. Team Captain’s report – Not our finest year:
Helen reported this year we had two mens and two ladies teams in Hot Rackets. 5 Teams in the Summer Datchworth all but one were relegated. 3 teams in the Autumn Datchworth with the Firsts promoted and 2nds and 3rds relegated. We also had teams in the Mens Vets and Winter Datchworth.
A lot of tennis was played and overall whilst results were disappointing, most importantly it was Fun.
Jason agreed to step up as Men’s Captain next year.
7. Coaching report – Matt gave a report on our healthy coaching position especially for Juniors. He sees 60 players a week, 45 Mini and 15 Juniors. He is going to start a Breakfast Club at St Helens and hopes to do the same at Beech Hyde.
He is talking to a Competitions Manager and believes this will result in more competitive tennis for the juniors.
The Cardio session he ran was well received and he hope to run a course next year.
8. Election of Committee for 2012
The following were elected for 2012:
Chair - Kath Andrews: Proposed Janet Dyson/Seconded Alison Wainwright
Treasurer - Keith Andrews: Proposed Janet Dyson/Seconded Alison Wainwright
Secretary - Sue Hollingham: Proposed Kath Andrews/Seconded Jason baker
Louise Hall stood as a new committee member.
9. Any other Business
Sue Hollingham asked if we could consider payment of subs by direct debit.
10. Date of 1st meeting 2012 - 18th January 2012.
11. Presentation of Club Trophies
Jack Charlton Men's Singles – Ben Giddens
Wally Sanger Ladies' Singles – Helen Nuttall
Clapp Mens Doubles – Rick Smale/Ben Giddens
Ladies Doubles – Alison Wainwright/Susie Balbirnie
Cecil Allen Mixed Doubles – Nicky Singer/ Ben Giddens
Bob Sparrow Junior Singles – not contested
Most Improved Adult – Jason Baker
Most Improved Junior – Zak Mohammed-bhai
Ryder Cup – County Set